Summer Convention 2021

| In the News

 

It is with great pleasure as well as an abundance of caution that we can begin to accept registrations for the Annual Summer Convention. Please, as you are reading through this letter and the registration form, read everything twice. With COVID-19 still looming, all the plans we are describing in this letter are subject to change based on the phase of Franklin County at the time of convention. We will need everyone to be patient and flexible as we progress. Currently the hotel is requiring masks be worn as well as social distance practiced in common areas and meeting rooms. The agenda included in this registration is preliminary. Meeting room locations will be finalized as we get closer to convention and understand which phase of COVID we are in. Our final capacity will be governed by the COVID phase at the time of our event. If a reduction to the registration attendance allotment is required the convention committee will contact those affected. All complete registrations will be date stamped to allow us to accurately identify a “first come, first serve” situation should the need arise.

As in past years we will be housed at the Red Lion Hotel in Pasco, WA starting Wednesday June 16, 2021 with the Executive Board meetings. The Summer Quarterly meetings will be Thursday June 17, and the actual WSEA Summer Convention meetings start on Friday June 18. Don’t forget about the WSEA Welcome Reception on Thursday evening.

 

There are 2 options for convention registration:

  • Register for convention meeting credentials (badge), meals and lodging through the WSEA State Office no later than April 30, 2021. ***See note below***
  • Register for convention meeting credentials only (no meals or lodging) at WSEA check in table on site at the Red Lion beginning June 17th.

*** Please note that we are asking only WSEA members to pre-pay the $40.00 registration fee. Out of WA folks are asked to complete the registration form ONLY for lodging and meals, do not include the $40.00 registration fee on your form***

All rooms will be non-smoking at a daily rate of $122.44, including taxes. Your convention committee has been hard at work with management of the Red Lion and they have agreed to accommodate the requested rooms without the need for overflow at a different hotel. Should you choose to stay somewhere besides the Red Lion, you will need to secure that on your own, we will NOT offer housing anywhere besides the Red Lion for this convention.

Hospitality rooms must be registered on their own registration form. The WSEA will pay three days for one (1) room including bed removal. Adjoining rooms and all additional items such as tables, chairs, refrigerator, etc. will need to be paid by each district directly to the hotel at checkout. Be sure to request your additional items well in advance so the hotel can make arrangements. Each hospitality room is responsible for securing a banquet permit from the WSLCB.

Meals for this convention will be adjusted. The complimentary breakfast will be cold and pre-packaged. There will be a common beverage area that will be staffed for coffee, teas and water. At this time all meals will be plated, not buffet style. Notice that the BBQ meal will be similar to the Friday meal where you will be asked to make a selection on your registration form. This may change as we get closer to convention so again, your patience and flexibility will be appreciated.

Dry RV parking is available through the Red Lion for $35.00 but no charge if you have a room.

WSEA registration fees and meal charges will not be refunded if you cancel your registration after June 7, 2021. Lodging cancellations may be done through WSEA office until June 15th 3:00pm. After that, you will need to contact the hotel directly. Minimum 24 hour notice is needed for lodging cancellations otherwise a refund is not guaranteed.

Come and enjoy a great convention and warm, dry weather for a few days.

Sincerely and Fraternally,
Larry Spencer
East Side Convention Coordinator

 

 

Washington State Elks Association